Systems Coordinator

Title:

Systems Coordinator

Accountabilities

These are shown in three groups; those that are (i) general to the role, and those that are specifically for the two material management solutions in place on HPC, being the (ii) Interim Expediting Tool and the (iii) supplier portal.

General

• Analyze generated data on an ongoing basis, identifying trends and making proposals to the business relating to this.
• Develop suitable Material Management (MM) governance reports to protect the project from missing data/forecasts/material gaps.
• Maintain the established data quality target and monitor this within toolset & dataset in use.
• Proactive troubleshooting of system issues with project team.

Interim Expediting Tool (IET)

• Provide a focal point for the MEH Programmes adoption of the IET system, including user accounts, implementation, performance, guidance, training, and data reporting.

• Develop existing training material where required (to include any new features/changes).

Supplier Portal

• Ensure supplier onboarding to supplier portal is managed in a sequence and priority aligned with the MEH Programme’s needs.
• Provide oversight, guidance, and input into the supplier portal supplier onboarding activity (business as usual plan).
• Monitor data set in tool from month to month and support any queries that may arise in end of month reporting.

• Support the wider project stakeholder group when queries arise supplier portal data.
• Ensure Supplier onboarding to Supplier Portal is managed in a sequence and priority aligned with the Project’s needs.
• Monitor data set in tool from month to month and support any queries that may arise in end of month reporting.

Deliverables / Expected Output

• Proactive follow up of any IET / supplier portal issue or opportunity as requested by MEH or Line Manager.
• Publishing of numerous systems generated reports across project, at an agreed frequency/distribution. These will include:

  Material availability.

  Material shortage.

  System use / governance.

  Monthly report for area.

  Anything requested ad hoc to support various supply chain issues.

Knowledge, Skills, Qualifications & Experience

• Some experience and background in Supply Chain systems.
• Demonstrable track record of collaborative working within successful project teams.
• Preferable College/University education degree, or suitable experience.

Key Competencies

• To work and perform under pressure.
• Excellent communication skills
• Integrity - honourable, trustworthy, fair, and honest - respecting confidentiality.
• Impact - able to get results and make things happen with the ability to influence at a senior level internally and externally.