Update day: 20-11-2023
Job contentJLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
As Pre-Construction Manager, you will be fully responsible for assigned projects. You will lead, guide, manage and support the project teams, including other Pre-Construction team members, Design and the Business Development (“BD”) team – primarily up to handover to the Build team, but to be available post-handover.
You will be responsible for owning assigned projects up to formal appointment, driving the relevant project team members to ensure tenders, whether negotiated or competitive, are managed fully and appropriately.
Excellent management, communication and presentation skills are a pre-requisite combined with a keen understanding of the design process and commercial nature of a turnkey design and build business.
Above all to take this job description as our minimum expectation, to work over and beyond our minimum expectation in order to achieve the success that is available to you within the business
In conjunction with the BD, Design and Build teams attending and contributing to briefing and initial tender process.
Ownership of projects pre-formal appointment – and post-appointment where required - including;
ensuring BD and Design maintain agreed deliverables, programmes and submission deadlines;
leading and overseeing mid-tender, submission and post tender meetings with the client – as determined by Head of Build;
leading and overseeing supply chain tender process.
Analysing all relevant information, including but not limited to tender or client-provided documentation.
Liaison with internal BD, Design and Build teams to develop the Scope of Works.
Provide advice to Design team on specification / budget during the development of the design.
Production of quantified Cost Plan (CSA) for pricing.
Identification of general competitive supply chain and specific sub-contractor designed portion (SCDP) trade sub-contractors from the Tetris accredited preferred supply chain list, taking into account size and complexity of the works and of specific SCDP elements.
Identification of alternative subcontractors and suppliers to ensure preferred supplier list remains competitive and capable of delivering to a growing business.
The compilation and issue of trade sub-contractor and supplier enquiry packages, including:
production of a quantified Bill of Quantities (CSA) for pricing if not included within the issued Tender Documents or the checking for accuracy of a quantified Bill of Quantities if provided as part of the issued Tender Documents.
where, relevant, to reflect the requirements of the Design, Preliminaries, the Works, Logistical limitations, the Form of Contract and any other elements within the Tender Documentation as they affect individual trade packages.
General liaison with the SCDP and other sub-contractors and suppliers during the tender process, the organisation of site visits and the resolution of their queries.
Instigating engagement of and liaising with as necessary any external specialist design services (MEP / Structural etc) which may be required to produce a technically compliant scheme in line with the general architectural / interior design proposal.
Arrange for and manage commercial responsibilities for, various aspects, including but not limited to:
site survey work (dimensional building survey and surveys and validations of existing services).
Building Control, Local Authority, planning applications and other statutory requirements.
Preparation of a prime cost CSA including analysing and levelling sub-contractors tenders within trade comparison schedules and the compilation of detailed Preliminary costs reflecting accurate project management, site services and logistical requirements.
Presentation of prime cost CSA and other matters of risk, qualification and margin at internal pre-submission adjudication meeting with senior management and other key stakeholders.
Produce / manage the preparation of “Technical” bid submission documentation, including but not limited to tender stage Contractors Proposals design development, indicative pre-contract phase and contract phase programmes, design methodology statements, construction methodology statements, logistics plans and commentaries, cash flow forecasts, project team structures and information in connection with insurances, H&S, quality control, sustainability etc.
Manage, develop and assist the preparation of bid submission documentation (i.e. any Tender RFI process etc.) in conjunction with the BD, Design and Build.
Present costs to Client by submission or as part of a submission pitch team.
Oversee and attend any mid-term meetings / interviews with the Employer and their team, including assisting in the preparation of meeting presentation information.
Co-ordinate, prepare and issue responses to any post submission queries received from the Employer or his professional team in connection with our tender submission documents.
Undertake / take part in any post tender negotiations / meetings / interviews, revising costs as design evolves until final CSA is agreed including the development of any payment schedule.
Raise, issue and agree with the Client relevant PCSA / LoI / JCT contract forms / Tetris contract forms and any insurance and security requirements - in conjunction with Tetris wider commercial / legal teams.
Collate, prepare and submit Licence to Alter package to Client’s landlord.
On appointment by the Client, manage and chair internal pre-start meeting to brief and handover final issue tender submission documentation to Build and finalise a Contract Budget, and co-ordinate conclusion / agreement of final formal contract terms.
Awareness of current legislation and assisting in applying this with designers at an early stage of the project.
Maintain accurate records and ensure project teams do the same, in accordance with good practice and any internal process requirements.
As an ongoing task from the outset of the process, set up and subsequently ensure that all documentation of any nature is filed in the appropriate format on the shared drive under the project folder.
As an ongoing task, assist the Senior Pre-Construction Manager with general supply chain management activities.
Comply with all internal policies and processes and maintain the highest ethical standards
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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